Conference Suite and Hospitality

February 4, 2013 by  
Filed under Days Out

Conference Suite and Hospitality’s suites

Conference suites or meeting rooms to provide the chance to train, sell or inform your guests away from the office. Overhead projectors, flip charts and all the necessary items to make your presentation professional and of course a limitless supply of tea and coffee!

Build Relationships Building relationships with conference suite organizers is a key element of all conference suite marketing strategies.

Conference suite organizers can become regular clients if they feel that your facilities are suitable. Conference organizers work in the marketing departments of large companies that have a busy schedule of conferences and other events. They also work in companies specializing in event management. You may be able to contact organizers through an organization such as the International Association of Professional Congress Organizers.

There are a number of benefits to using an external meeting or training room. Many companies have found having access to a variety of different sized rooms, locations and the ability to pay for them as and when they are need, helps them keep business costs to a minimum.

Often used for events such as business networking, conference rooms offer everything you will need. Organisations including The ROOM, a Bedford based Networking Group use large conference facilities in Bedfordshire to hold their weekly meetings and events.

Many business centres also offer a daily delegate rate, allowing external companies to benefit from cost effective room hire and full catering at competitive prices.

Conference suites are capable of hosting an array of events such as:

• Conferences
• Corporate training
• Wedding Venue
• Product Launches
• Press briefings
• Business venue
• Team testing hospitality
• Not forgetting hospitality for race days

Sometimes other rooms are modified for large conferences such as arenas or concert halls. Aircraft have been fitted out with conference rooms. Conference rooms can be windowless for security purposes. An example of one such room is in the Pentagon, known as the Tank.

Typically, the facility provides furniture, overhead projectors, stage lighting, and a sound system. Smoking is normally prohibited in conference halls even when other parts of buildings permit smoking.


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